{"id":148,"date":"2026-05-02T15:09:13","date_gmt":"2026-05-02T15:09:13","guid":{"rendered":"https:\/\/opinohome.com\/blog\/?p=148"},"modified":"2026-05-02T15:09:15","modified_gmt":"2026-05-02T15:09:15","slug":"most-rental-properties-start-to-crumble-but-its-not-what-you-think","status":"publish","type":"post","link":"https:\/\/opinohome.com\/blog\/most-rental-properties-start-to-crumble-but-its-not-what-you-think\/","title":{"rendered":"Most rental properties start to crumble &#8211; but it&#8217;s not what you think"},"content":{"rendered":"\n<p>Many rental property disasters are blamed on the tenant, the old property or just bad luck. However, the root of most disasters is the poor management of the day-to-day operations occurring on the property. If maintenance was tracking downtime, not putting off minor tasks and making operational decisions based on data, that water damaged ceiling that leaked for six months would have never happened.<\/p>\n\n\n\n<p>Everyone fawns over the supposedly terrible, once in a lifetime catastrophic maintenance disaster that occurs with rental property, ignoring the reality that such &#8220;disasters&#8221; are usually a string of minor problems left to slowly degrade and culminate into that fateful meltdown.<\/p>\n\n\n\n<p>If you are considering purchasing a property to add to your rental portfolio or are a small landlord managing 1-2 properties then it is likely to be more useful to read about where things actually go wrong rather than a long list of top maintenance tips.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The Gap Between Owning and Operating<\/strong><\/h2>\n\n\n\n<p>While landlording and property owning may sound like the same thing, in practice there is a world of difference between the two. Many landlords are themselves property owners who decide to rent out a property. However, it is a common misconception that owning a property and renting out a property means that the challenges involved are the same. In fact, many people are surprised at the extent to which providing a healthy living environment for your tenants is a different task to simply having a property sitting idle.<\/p>\n\n\n\n<p>Rental properties are often painted as a simple, passive form of investment, but they require far more time and attention than many would have you believe. Of course the biggest time suck of a rental property is the management, and if the management is bad, whether it be neglect or reactive, then it can cause a whole host of headaches and expenses down the line. This is also where some owners start considering working with a <a href=\"http:\/\/hallmarkok.com\" target=\"_blank\" rel=\"noopener\">property management company<\/a> instead of handling everything themselves.&nbsp;<\/p>\n\n\n\n<p>The housing quality standards are established by the <a href=\"https:\/\/www.hud.gov\/topics\/rental_assistance\" target=\"_blank\" rel=\"noopener\">U.S. Department of Housing and Urban Development<\/a>. These standards are intended to protect the health and safety of renters. Meeting these standards is a great way to keep your inventory turnover low and your repair bills down.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Where Things Start Getting Missed<\/strong><\/h2>\n\n\n\n<p>We have seen this same cycle play out with many small rental businesses.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The tenant makes a passing comment about a minor issue. No formal request is made.<\/li>\n\n\n\n<li>Reminders help the owner remember to follow up on tasks that he or she meant to do, but kept forgetting to write down.<\/li>\n\n\n\n<li>Then it only gets worse in the weeks that follow.<\/li>\n\n\n\n<li>Most plumbing problems aren&#8217;t discovered until it&#8217;s too late. What would have cost $50 to repair usually ends up costing $700, $800 or $900.<\/li>\n<\/ul>\n\n\n\n<p>Even if you&#8217;ve just finished handling all the normal maintenance issues a home needs on a regular basis, there are always HVAC filters that need to be replaced, tiny plumbing leaks that can suddenly become catastrophic problems, peeling and leaking caulking around windows, and holes in wood or tubes for pipes that may allow critters to invade your home. Together, these issues can be very time-consuming and expensive to fix.<\/p>\n\n\n\n<p>For example: before the wet winter months with heavy rainfall, gutters are clogged. Before the cold days of the fall season, the furnace breaks. And before the wet and rainy days of the spring season, the siding and decks are worn and damaged. These problems aren&#8217;t caused by people who are lazy, they&#8217;re caused by people who are busy and lack knowledge.<\/p>\n\n\n\n<p>Organization is key. Most of your property management work can be simplified by implementing a good system to help you manage your workload, and companies like <a href=\"https:\/\/theearnesthomes.com\/blog\/three-tips-on-how-to-maintain-your-rental-property\/\" target=\"_blank\" rel=\"noopener\">Earnest Homes<\/a> approach this by building structured maintenance routines that prevent small issues from escalating. Writing down your regular maintenance schedules can save you time and prevent problems from arising.<\/p>\n\n\n\n<p>In the case of an independent landlord, it may help to keep a spreadsheet of basic tasks that need to be performed on a quarterly basis and then log what work is carried out.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>The Real Cost of Slow Responses<\/strong><\/h2>\n\n\n\n<p>Speed is very important in property maintenance. Any problems related to repair whether it be water, HVAC or pest problems allow damage to occur on a daily basis and quick repair service can prevent further and more costly damage.<\/p>\n\n\n\n<p>Most sellers don&#8217;t realize the problems with their property until it&#8217;s too late and the <a href=\"https:\/\/opinohome.com\/blog\/home-improvement\/\">home<\/a> is already listed for inspection, scaring away potential renters and decreasing resale value due to evident cracks, water damage and pest infestations.<\/p>\n\n\n\n<p>While the issue of potential tenants complaining about and landlords taking their time to fix any damage to a rental property is common, there are laws that prohibit landlords from breaching the <a href=\"https:\/\/leginfo.legislature.ca.gov\/faces\/codes_displaySection.xhtml?lawCode=CIV&amp;sectionNum=1941.1.\" target=\"_blank\" rel=\"noopener\">implied warranty of habitability<\/a>. This warranty outlines the requirement landlords have to keep a house livable and safe for those inhabiting it.<\/p>\n\n\n\n<p>There is a rule for rental property investors about managing maintenance and repairs. Generally, landlords who respond in a timely fashion to the smaller requests for repair, such as fixing a leaky faucet or unclogging a drain, tend to do better than those who don&#8217;t. This is because there are fewer opportunities for bigger problems to develop in the meantime. And tenants want to feel honest and respected. In the end, you&#8217;ll get more life out of the property.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/opinohome.com\/blog\/wp-content\/uploads\/2026\/05\/image-3-1024x683.webp\" alt=\"\" class=\"wp-image-150\" srcset=\"https:\/\/opinohome.com\/blog\/wp-content\/uploads\/2026\/05\/image-3-1024x683.webp 1024w, https:\/\/opinohome.com\/blog\/wp-content\/uploads\/2026\/05\/image-3-300x200.webp 300w, https:\/\/opinohome.com\/blog\/wp-content\/uploads\/2026\/05\/image-3-768x513.webp 768w, https:\/\/opinohome.com\/blog\/wp-content\/uploads\/2026\/05\/image-3-600x400.webp 600w, https:\/\/opinohome.com\/blog\/wp-content\/uploads\/2026\/05\/image-3.webp 1320w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Building a Simple System That Actually Holds<\/strong><\/h2>\n\n\n\n<p>Most people think of tenants when thinking of rental property income, and maintenance when thinking of rental property expenses. This common mindset can often lead to a rapidly depreciating asset, constant tenant turn over, and an abundance of quick fixes that don&#8217;t last.<\/p>\n\n\n\n<p>When tenants feel and know that they are being heard and their issues addressed they are more likely to notify you of problems when caught early in the repair process. This early reporting is some of the most valuable property monitoring a landlord can have. We are looking for potential problems to be identified early on such as a slow drain, soft spots in floors or the beginning signs of condensation around window frames.<\/p>\n\n\n\n<p>This fact works in reverse as well. If tenants realize that their requests do no good, they will stop reporting them. As a result, they will be unaware of the problems until the problems can no longer be ignored.<\/p>\n\n\n\n<p>So long as you have a reliable way for owners to send in a maintenance request via text, email or app, and then have that request documented in an accurate manner, most things can get fixed without too much of a hassle.<\/p>\n\n\n\n<p>The organizational structure and processes required for a small project like this do not need to mirror those of a corporation. Your focus should be on implementing enough steps so that nothing is missed rather than generating returns.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Simple log to record and track general support queries (not relating to a specific tenant site). Logs date of query raised, date of resolution, and action taken.<\/li>\n\n\n\n<li>A list of your favorite contacts for plumbers, electricians, and HVAC technicians that can instantly be called with a click instead of having to look them up.<\/li>\n\n\n\n<li>Conduct annual property walk through to identify and repair any wear before it turns into damage.<\/li>\n<\/ul>\n\n\n\n<p>You don&#8217;t need to install any software or manage an additional system. You treat the rental as a business that requires regular, timely payments. It&#8217;s an obligation that must be honored on time, not something you can attend to from time to time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Moving Well<\/strong><\/h2>\n\n\n\n<p>No matter how well you maintain your rental property, there will always be some surprises that can pop up. Maybe that fridge will need to be replaced. Or perhaps it is time to renovate the roof. Or you might be surprised when a tenant decides to leave early. How landlords deal with these surprises varies greatly, and a lot of it has nothing to do with resources or luck. A lot of it has to do with having a system in place that catches problems early on before things get out of hand.<\/p>\n\n\n\n<p>The big problems are fixable too. The holes, the missed repairs, the slow response, the poor communication. Intentional fixes to solvable problems. A property that runs well isn&#8217;t a mystery. It&#8217;s the result of putting in the work on the right things before they become the things that cost you most.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Many rental property disasters are blamed on the tenant, the old property or just bad luck. However, the root of most disasters is the poor management of the day-to-day operations occurring on the property. If maintenance was tracking downtime, not putting off minor tasks and making operational decisions based on data, that water damaged ceiling&#8230;<\/p>\n","protected":false},"author":1,"featured_media":149,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_kadence_starter_templates_imported_post":false,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-148","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-real-estate"],"_links":{"self":[{"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/posts\/148","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/comments?post=148"}],"version-history":[{"count":2,"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/posts\/148\/revisions"}],"predecessor-version":[{"id":152,"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/posts\/148\/revisions\/152"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/media\/149"}],"wp:attachment":[{"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/media?parent=148"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/categories?post=148"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/opinohome.com\/blog\/wp-json\/wp\/v2\/tags?post=148"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}